HIPAA Compliance Software
HIPAA Compliance Management Without the Guesswork
Flow conducts your HIPAA Security Rule risk analysis, maps safeguards to PHI systems, tracks BAA status for all business associates, and documents your compliance program — so you're audit-ready and breach-ready.
What is HIPAA?
The Health Insurance Portability and Accountability Act (HIPAA) establishes federal standards for protecting sensitive patient health information (PHI). Covered entities (healthcare providers, health plans, healthcare clearinghouses) and their business associates must comply with the Privacy Rule, Security Rule, and Breach Notification Rule. The Security Rule requires a formal risk analysis — identifying threats and vulnerabilities to electronic PHI (ePHI) — as its cornerstone requirement. Non-compliance penalties range from $100 to $50,000 per violation, with annual caps of $1.9M per category.
Who needs HIPAA?
Any organization that creates, receives, maintains, or transmits ePHI must comply with HIPAA's Security Rule. This includes hospitals, clinics, health insurers, and their technology vendors — EHR systems, telehealth platforms, health data analytics companies, and any SaaS product that touches patient data.
How Flow automates HIPAA compliance
From your first risk assessment to your audit report — powered by AI.
HIPAA Security Rule risk analysis
HHS requires covered entities to conduct a "thorough and accurate" risk analysis. Flow structures your risk analysis to the HIPAA Security Rule framework, identifying threats to ePHI confidentiality, integrity, and availability across your systems.
Safeguard implementation tracking
Flow maps the 18 Administrative Safeguards, 4 Physical Safeguards, and 5 Technical Safeguards to your controls, tracks implementation status, and flags required vs. addressable safeguards that need documented decisions.
Business Associate Agreement (BAA) management
Flow maintains a register of all business associates with ePHI access, tracks BAA execution status, stores agreement documents, and alerts you when agreements need renewal or updating after vendor changes.
Breach risk assessment
When a security incident occurs, Flow guides your four-factor breach risk assessment (as required by the Breach Notification Rule) and documents whether notification is required — creating an audit trail for OCR investigations.
Policy and training documentation
HIPAA requires documented policies and workforce training records. Flow tracks which employees have completed training, maintains policy version history, and generates compliance reports for auditors and OCR.
Ready to start your HIPAA program?
Describe your business. Flow builds the rest.
Frequently asked questions about HIPAA
What is required for a HIPAA risk analysis?
HHS guidance requires your risk analysis to: (1) identify the scope of ePHI you hold, (2) identify and document potential threats and vulnerabilities, (3) assess current security measures, (4) determine the likelihood and impact of threat occurrence, (5) assign risk levels, and (6) document your analysis. Flow structures all six steps and produces a compliant risk analysis document.
What is the difference between a covered entity and a business associate under HIPAA?
Covered entities are healthcare providers, health plans, and clearinghouses that directly create or use PHI. Business associates are vendors or partners that create, receive, maintain, or transmit PHI on behalf of a covered entity — such as EHR vendors, cloud hosting providers, billing companies, and analytics platforms. Both must comply with HIPAA's Security Rule and execute BAAs with each other.
How often should we conduct a HIPAA risk analysis?
HHS requires risk analyses to be conducted periodically and whenever significant operational or environmental changes occur — such as new technology systems, new locations, acquisitions, or changes to how ePHI is accessed. Most organizations conduct a formal annual risk analysis and continuous monitoring throughout the year. Flow supports both models.
What are the HIPAA penalties for non-compliance?
HIPAA civil penalties range from $100–$50,000 per violation depending on culpability, with a $1.9M annual cap per violation category. Criminal penalties range from $50,000 and one year in prison (for knowing violations) up to $250,000 and ten years (for offenses committed with intent to sell or use PHI). The biggest risk is a breach investigation by the HHS Office for Civil Rights (OCR).
Does a cloud hosting provider need to sign a BAA?
Yes. Any cloud provider that stores or processes ePHI — including AWS, Google Cloud, Microsoft Azure, and their managed services — must sign a Business Associate Agreement with you before you store ePHI in their environment. Flow tracks BAA status for all your technology vendors so nothing slips through.
Related compliance frameworks